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Ezy Invoice 13 is a feature rich invoice software tool for the small business & medium sized company. It is not just an Invoice software or billing software. It is in fact an Invoicing, Accounts Receivable (AR) and an Inventory (Pro version only) program all rolled into one. Whether you are in trading, service related, professional or others business type, virtually any small business & medium sized company can use Ezy Invoice 13. If you're looking for a quick and simple invoice product, consider first our other product Instant Invoice 13.
Ezy Invoice 13 - Features
Runs on Windows XP/ 2003 server/ Vista/ Windows 7
Multi-company system allowing you to create and open more than one company with a single software license.
Can be used by a single user in a standalone environment or multi-user networked environment. (different licensing options).
Maintains Sales, Receipt, Debtor, Customer, Vendor, Salesperson & Job/ Project database.
Create & manage Quotation, Invoices, Credit/ Debit Memo (Notes), Delivery Order, Packing List, Proforma Invoice & Purchase Orders.
Create & manage business Letters & Faxes.
Import existing customer, vendor and inventory list from MS Excel, comma/ tab delimited text files and other formats.
Export customer, vendor and inventory list from Ezy Invoice to other formats like MS Excel, comma/ tab delimited text files and other formats.
Able to send personalized Email or Group Mail to your entire customer/ vendor list or to a user defined mailing list. Each email will be personalized which means that you can insert the company name and contact person within the body of the email. Recipients of the email would not know who are the other recipients in your mailing list.
Maintain inventory list (with item image), track stock movement and stock on hand (PRO version only).
Able to insert last transacted price if the customer has prior purchases of an inventory item when preparing quotes, invoices etc. (PRO version only)
Instant access to Customer / Inventory history (PRO version only)
All documents layout are highly customizable with drag and drop functionality. You can customize the columns and column headers or show various field and position them according to your needs.
Display business/ company logo.
Support multiple layouts per invoice or document type. For example you can setup one layout for email where the signature is embedded as an image and another layout for printing on pre-printed forms where you need to hide the images, logo, labels and sign it after printing.
Supports most paper sizes in portrait or landscape orientation. Use blank paper, company letterhead or pre-printed forms.
Powerful search and filter functions for fast searching and locating records. Can search on virtually all key fields in the database.
Supports State Sales Tax (US), GST (Australia, New Zealand, Canada), VAT (UK, South Africa). For other countries, users can define their own tax types.
Track debtors (outstanding invoices) and customer payments. Accepts payment of multiple invoices and partial payments.
Instant reports on sales (by customer, by account, by Invoice number, by job, by salesperson). Sales summary of Accounts (for accountants)
Instant Monthly / Yearly Sales 3D Bar Chart presentation.
Instant reports on receipts (by customer, by account). Receipt Summary of Account (for accountants).
Instant reports on debtors (outstanding invoices, credit/ debit memos), detailed & summary ageing , customer statements.
All reports are highly customizable. You can customize and save all report layouts or create new reports as needed
Included PO function. You can track creditors and payments to vendors.
Instant detailed & summary tax reports, document listing etc.
Able to define Jobs or Projects. Assign all Invoices to a Job and assign all Purchases Orders to a Job. Able to view reports on Job Profit/ Loss (Job Costing). View completed jobs, in-progress jobs or both.
Print Official Receipts.
Documents & reports can be previewed on screen, printed or E-mailed as a PDF attachment or exported to other formats. (no additional PDF drivers required).
Keep track who created a record & when. Also track who last edited it & when.
Powerful database security allowing you to specify who has permission to add, edit or delete records (3 user license and above only).
Powerful report permissions allowing you to specify who can preview reports, save or e-mail reports. (3 user license and above only).
Maintain a To-do list that can be used in a standalone environment or shared in a network environment (3 user and above only).
Inbuilt Backup up and Restore facility using zip compression facility.
Option to use in Client Server mode when used in Network environments for improved performance and robustness. (3 User License and above only)